FAQs
2024 – Indianapolis, Hyatt Regency (Host Hotel) – September 16-19, 2024
- Registration Rates $625 (Early Bird), $725 (Standard), $825 (Late)
- Student with ID $175 (Early Bird), $225 (Standard), $225 (Late)
- Additional Registration $425 (Early Bird), $525(Regular), $625 (Late/On-site). Must be from the same organization.
- Confirmed Showcasing Artist Day Pass $100
- Booth Rental Fees (includes one Registration) $680-$1,180 (Early Bird), $780-$1,380 (Standard)
- Closing Night Party is an additional $65 (Early Bird), $75 (Standard/Late) per person and must be added during registration.
SAVE THE DATE!
2025 – September 15-18 (location TBA)
2026 – September 21-24 (location TBA)
There is no membership required to register (MAX only exists to host these cool XPOs 😉)
That is okay! No one needs to remember their 2023 password as everyone will be starting as a “new user” when they register for the 2024 conference.
Check out our Schedule at a Glance, or visit our 2024 Conference schedule for detailed information.
Coming August 2024
Once you are registered for the conference, you will receive a link to DOWNLOAD THE APP. You will find lots of info including showcases, XPO Hall maps, schedules, etc. EventScribe hosts the MAX App and is a great resource for all up-to-date information.
Coming August 2024
Once you are registered for the conference, you will receive a link to DOWNLOAD THE APP. Create a profile in the app, and then you’ll be able to see all the other registrants who have also created a profile and indicated they are willing to share their details. MAX encourages everyone to add as much detail to their profile as they feel comfortable sharing with everyone else. You may always opt out of sharing this information.
As a conference registrant, if you opt-in, you will have access to the conference attendee list which MAX will email to you with regular updates prior to the conference and then a final time after the conference. Find out more in our general policy.
Accessibility Midwest Arts XPO provides, upon request, alternative formats, auxiliary aids, and services necessary for all individuals to participate in all programs and services provided by our organization. Requests for services and accommodations should be given at the time of registration or submitted at least two weeks in advance of the XPO. Service Animals Only service animals will be permitted at the XPO. Find out more in our general policy.
A parking map is available on the Venue Info page. We also suggest using Spot Hero.
The print materials we have available are Indy map, XPO Hall map, 25/26 booking calendar, and schedule at a glance. In the effort to be more eco-friendly and keep conference costs down, the professional development schedule and showcase listing are available on our website and in the eventScribe App.
As a conference registrant, if you opt-in, you will have access to the conference attendee list which MAX will email to you with regular updates prior to the conference and then a final time after the conference. Find out more in our general policy.
Coming August 2024
Once you are registered for the conference, you will receive a link to DOWNLOAD THE APP. You will find lots of info including showcases, XPO Hall maps, schedules, attendees, etc. EventScribe hosts the MAX App and is a great resource for all up-to-date information.
XPO Hall is MAX’s exhibit hall and meeting space where folks gather to browse, meet, and network. The exhibitors are typically agents and artists with presenters “shopping” to find that perfect act for that open slot in their season. There are lots of options for exhibitors here. This XPO Hall is super comfy, too. There’s loungey areas with soft seating, tables, etc. Learn more about exhibiting at MAX here.
Find that in MAX’s fancy eventScribe APP (coming August 2024) or online: 2024 Midwest Arts XPO Exhibitor Floor Plan
Early Bird booth registration opens at noon (CST) on Wednesday, May 1. Booths go fast! So don’t wait, register here: Conference Registration. Once we are sold out, you can join the waitlist by emailing [email protected].
All Booth rental includes one (1) registration.
- Premium Booths are 10×10 and include pipe/drape, table, two chairs, and WiFi. PLUS an additional café table with two chairs.
- Asile and Standard Booths are 10×10 and include pipe/drape, table, two chairs, and WiFi.
- Half Booth = 5×10 and include pipe/drape, table, two chairs, and WiFI.
- Tabletop is a 10×10 area with café table and two tall chairs. There is NO pipe/drape.
Electrical service and additional furnishings are available for additional fees.
There are NO official juried showcases. All showcases are produced by independent producers.
See schedule here.
We have a lot of sponsorship opportunities! Become a Major, Lead, Gold, Silver, or Bronze Sponsor! We have Visibility Branding Opportunities such as elevator window clings, marketplace map, daily coffee station, product placement in tote bags, etc. NEW this year! Become a Friend of MAX!
Learn more Sponsorship Opportunities Brochure
Purchase a Sponsorship: midwestartsxpo.org/sponsorship