2023 – Indianapolis, Hyatt Regency (Host Hotel) – September 18-21, 2023

  • Registration Rates $595 (Early Bird), $695 (Standard), $795 (Late), $175 (Student)
  • Additional Registration $395 (Early Bird), $495 (Regular), $595 (Late/On-site)
  • Confirmed Showcasing Artist Day Pass $100
  • Booth Rental Fees (includes one Registration) $750-$1,350
  • Closing Night Party is an additional $50 (Early Bird), $75 (Standard/Late) per person and must be added during registration.


2024 – Indianapolis, Hyatt Regency (Host Hotel) – September 16-19, 2024

There is no membership required to register (MAX only exists to host these cool XPOs 😉)

DOWNLOAD THE APP HERE. You can find lots of info including showcases, XPO Hall maps, schedules, etc. eventScribe hosts the MAX App and is a great resource for all up-to-date information. Download the eventScribe App- Scan the QR code OR go the Apple App Store or Google Play and search for eventScribe. Install and open the eventScribe app.  Find your event icon in the Upcoming Events (bottom row) or search Midwest Arts XPO.

DOWNLOAD THE APP HERE. Once you create a profile in the app you’ll be able to see all the other registrants who have also created a profile and indicated they are willing to share their details. MAX encourages everyone to add as much detail to their profile as they feel comfortable sharing with everyone else. You may always opt out of sharing this information.

However, as a conference registrant, if you opt-in, you will have access to our conference attendee list which MAX will email to you with regular updates prior to the conference and then a final time after the conference. Find out more in our general policy.

Accessibility Midwest Arts XPO provides, upon request, alternative formats, auxiliary aids, and services necessary for all individuals to participate in all programs and services provided by our organization. Requests for services and accommodations should be given at the time of registration or submitted at least two weeks in advance of the XPO. Service Animals Only service animals will be permitted at the XPO. Find out more in our general policy.

A parking map is available on the Venue Info page

The print materials we have available are Indy map, XPO Hall map, 24/25 booking calendar, attendee book (limit amount), and schedule at a glance. In the effort to be more eco-friendly and keep conference costs down, professional development schedule and showcase listing are available on our website and in the App.

XPO Hall is MAX’s exhibit hall and meeting space where folks gather to browse, meet, and network. The exhibitors are typically agents and artists with presenters “shopping” to find that perfect act for that open slot in their season. There are lots of options for exhibitors here. This XPO Hall is super comfy, too. There’s loungey areas with soft seating, tables, etc. Learn more about exhibiting at MAX here.

Though we’ve already sold out for 2023, you can join the waitlist by emailing [email protected].

There are NO official juried showcases. All showcases are produced by independent producers.  

See schedule here.